Casual Office, Clerical, Technical (OCT)

CAREER OPPORTUNITY:

CASUAL OFFICE, CLERICAL, TECHNICAL (OCT)

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. The UGDSB covers the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand River, and Saugeen Ojibway Nation.

The UGDSB is committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students. Our employees are empowered to contribute in meaningful ways to the success of our students and the greater organization.

THE OPPORTUNITY

The UGDSB is seeking a dynamic individual to join our team in a Casual OCT (Office, Clerical, and Technical) role. This opening is specifically for a position on our OCT Supply list. In this role, you will be responsible for providing coverage for a variety of administrative positions in offices of the Board, elementary and secondary schools. OCT Casual Supply staff replace absent administrative/secretarial staff on an as needed basis or for short-term assignments.

Location: All geographical areas of the Board including North Wellington, Centre Wellington,East Wellington, Guelph, Orangeville, Dufferin County and Shelburne. Supply OCT staff may select specified areas in which they would like to work.

Hours  of work:While there is no guarantee of hours per week as this is a casual position, a casual   employee with full availability can work full-time hours up to 35 hours per week depending on need.

  Hourly Rate: The rate of pay varies depending on the position that is being covered; minimum rate   is $22.07 per hour, plus applicable vacation pay.

Board Information: Casual; 10 month and 12-month position; Office, Clerical and Technical (OCT) Union

Responsibilities include but are not limited to;

• Provide excellent customer service.
• Reception duties
• Perform data entry tasks including updating and maintaining databases.
• Basic accounting; assistance with maintaining budget records
• Processing student attendance information
• Use of a variety of computer software (Edsembli, Microsoft Office, Google, etc.)
• Provide administrative support
• Other duties as assigned

Experience and Qualifications

• Ontario Secondary School Diploma (OSSD) or equivalent education and experience deemed equivalent by the Board is a requirement
• 1-3 years of experience working in an office environment
• Excellent interpersonal skills with ability to function effectively with students, staff, parents, members of the public.
• Ability to work independently as well as collaboratively as a member of a team.
• Working knowledge of Microsoft Office and Google applications.
• Effective communication skills
• Ability to multitask in a fast-paced environment with frequent interruptions.
• Demonstrated ability to deal with demanding situations.
• Ability to maintain strict confidentiality and privacy of student information.
• Flexibility, patience, and the ability to work closely with the administration.
• Previous bookkeeping and budget experience is considered an asset
• Familiarity with SDS, SchoolCash Online and Edsembli database are an asset.
• First aid certification is an asset.
• Ability to speak French is an asset.
• Preference will be given to applicants with prior secretarial experience in an educational setting.
• Access to a reliable method of transportation and ability to attend specific schools.

APPLICATION DETAILS

• Submit application through Apply to Education site - https://ugdsb.simplication.com/
• Provide a personal resume that is no longer than 2 pages in length and cover letter
• Include a list of three (3) professional references and relevant supporting educational and/or training documentation

While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.

Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB's s Criminal Record Check requirements.

INCLUSIVE RECRUITMENT & HIRING

Employment Equity

The UGDSB is committed to disrupting systemic racism and oppression in all of its forms. We are committed to building a diverse staff that is reflective of and adds value to the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:

• First Nations, Inuit, and Métis peoples, and all other Indigenous peoples
• Persons of marginalized sexual orientations, gender identities, and gender expressions
• Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin.
• Persons with visible and/or invisible disabilities

At UGDSB, we recognize that many of the identities listed above do not exist in a single form and are often intersecting, creating complex and unique experiences for applicants. We value the contributions that each person brings and are committed to creating and maintaining an environment where everyone can participate fully, thrive, and reach their full potential. Please visit Safe, Equitable and Inclusive Schools to find out more about equity, diversity and inclusion at the UGDSB.

Accommodation & Accessibility

We seek applicants with a wide range of abilities, and we provide an accessible candidate experience. If you require accommodation at any phase of the recruitment process, please contact wellness@ugdsb.on.ca.

April 23, 2025