Casual Office, Clerical, Technical (OCT)

Job Code: 26OCT21

Office, Clerical, Technical

CAREER OPPORTUNITY: CASUAL OFFICE, CLERICAL, TECHNICAL (OCT)

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 6,500 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students

The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples. 

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.

Join a community that values innovation, fosters growth, and empowers you to make an impact. Learn more about us and Find Your Path .

THE OPPORTUNITY

The UGDSB is seeking a dynamic individual to join our team in a Casual OCT ( Office, Clerical, and Technical ) Role . This opening is for a position on our OCT Casual Supply List . In this role, you will be responsible for providing temporary and/or short-term coverage for OCT administrative and secretarial employee absences on an as-needed basis at the Board office, or in elementary and secondary schools.

Location:  All geographical areas of the Board, including North Wellington, Centre Wellington, East Wellington, Guelph, Orangeville, Dufferin County, and Shelburne.

Note: As a Casual OCT Supply Staff, you may select your preferred work locations within these regions.

FTE and Hours:  While there is no guarantee of hours per week as this is a casual position, a casual employee with full availability could work full-time hours up to 35 hours per week (1.0 FTE) depending on the Board's needs.

Note: As a member of the OCT Casual Supply List, you will have the opportunity to apply for vacant permanent or temporary positions as they become available, with possible consideration over external applicants.

Hourly Pay Rate:  The rate of pay varies depending on the position that is being covered; minimum hourly pay rate is $22.48 per hour, plus applicable vacation pay in accordance with the ESA; wage rate effective September 1, 2025

Start Date:  As soon as possible

Board Information:  12-month position and 10-month position (yearly from September – June following the school year calendar); Casual; Office, Clerical and Technical (OCT) Union

Reporting to the Administrator, the responsibilities of the Casual Office, Clerical, and Technical Supply Staff are as follows:

Responsibilities:

• Provide excellent customer service
• Reception duties
• Perform data entry tasks including updating and maintaining databases
• Basic accounting; assistance with maintaining budget records
• Processing student attendance information
• Use of a variety of computer software (Edsembli, Microsoft Office, Google, etc.)
• Provide administrative support
• Other duties as assigned

Experience and Qualifications:

• Ontario Secondary School Diploma (OSSD) or equivalent education and experience deemed equivalent by the Board is a              requirement
• 1-3 years of experience working in an office environment
• Excellent interpersonal skills with ability to function effectively with students, staff, parents, members of the public.
• Ability to work independently as well as collaboratively as a member of a team.
• Working knowledge of Microsoft Office and Google applications.
• Effective communication skills
• Ability to multitask in a fast-paced environment with frequent interruptions.
• Demonstrated ability to deal with demanding situations.
• Ability to maintain strict confidentiality and privacy of student information.
• Flexibility, patience, and the ability to work closely with the administration.
• Previous bookkeeping and budget experience is considered an asset
• Familiarity with SDS, SchoolCash Online and Edsembli database are an asset.
• First aid certification is an asset.
• Ability to speak French is an asset.
• Preference will be given to applicants with prior secretarial experience in an educational setting.
• Access to a reliable method of transportation and ability to attend specific schools.

APPLICATION DETAILS

Ready to make a difference? Candidates are invited to submit their application, including a cover letter, resume (maximum 2 pages), and applicable supporting educational and/or training documentation through Apply To Education . To submit your application, click the “Apply” button at the top of the page or visit: https://ugdsb.simplication.com/ .

Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB's Criminal Record Check for requirements.

While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.

As part of our recruitment practices, Artificial Intelligence (AI) will not be used in the screening, assessment, or selection process for this job posting.

INCLUSIVE RECRUITMENT & HIRING

The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:

• First Nations, Inuit, and Métis peoples
• Persons of marginalized sexual orientations, gender identities, and gender expressions
• Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
• Persons with disabilities

At UGDSB, we recognize that individuals may hold overlapping identities, which shape their experiences in unique ways. We are committed to our responsibility to create and maintain inclusive, equitable environments where everyone can fully participate, thrive, and reach their potential. To learn more, please visit Safe, Equitable and Inclusive Schools.

Accommodation & Accessibility

If you require accommodation at any phase of the recruitment process, please contact wellness@ugdsb.on.ca.

APPLICANT SELF-IDENTIFICATION QUESTIONS

The UGDSB is committed to fair and equitable hiring practices. As part of this commitment, we are collecting voluntary self-identification data to achieve an inclusive, diverse and representative workforce. The data aims to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process.

Access to this information is restricted to People, Leadership and Culture (Human Resources). Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15 in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. The UGDSB is committed to respecting the privacy of our staff, students and applicants. To learn more, please visit Policy 315 Privacy Protection and Information Access.

People, Leadership, and Culture (Human Resources) will use aggregate data from all forms (not individual data) for internal reporting. For more information on Human Rights at UGDSB, please visit Human Rights, Equity and Accessibility Office.

Completing the form is voluntary. If you prefer not to answer any or all questions, you can select “Prefer not to answer”. Choosing “Prefer not to answer” as a response will not impact your application or consideration for employment. If you have questions or concerns about this form, please contact plc@ugdsb.on.ca.

17-Apr-26